THE DETAILS
Travel Planning, Thoughtfully Done
Consider this your complete guide to planning with us; what’s included, how we work, and the investment involved. Everything you need to move forward with confidence.
Our five-step approach begins with a complimentary 30-minute Travel Planning Call and continues through research, revisions, booking, and final preparations, with support throughout your travels.
Below, you’ll find what to expect at every step.
Signature Travel Planning Services
Full service trips receive the same thoughtful planning, personal attention and support. The cost reflects the trip’s length and complexity. If you know where you’d like to stay and don’t need additional planning, our Hotel & Resort Reservation service is complimentary.
Trips of 8 Days or Less
Starting at $750
Up to eight days
Up to two destinations
Longer or More
Involved Trips
Starting at $950
Nine days or more
Three or more destinations
Or more involved coordination
Hotel & Resort Reservations
Complimentary Booking Service
Up to 3 options included
Preferred benefits, when available
Hotel concierge contact for additional requests
You don’t need to choose a service before we talk. We’ll listen to your ideas, review the details and recommend the service that best fits your trip.
Travel expenses are separate from the services above. For full service planning, we’ll confirm the complete cost and explain any optional services before research begins, so you know what to expect.
Our À La Carte Services
So Many Wonderful Ways to See the World
Looking for help with a particular travel arrangement or something beyond our traditional planning services? We'd love to help!
From scenic train journeys and African safaris to private yacht charters and world-class sporting events, there are so many wonderful ways to travel. We're happy to share ideas, take care of the details, and help you make the most of your time away.
Something catch your eye, or have another idea in mind? We'd love to hear about it and help you explore the possibilities.
Included in Every Trip We Plan
Five steps. Every detail handled.
A Thoughtful Plan From the Start
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We’ll discuss your trip ideas, dates, budget, priorities, travel style and what each traveler hopes to experience. You’ll have time to ask questions, and we’ll offer our first thoughts on the direction of your trip.
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We’ll discuss which of our Signature Travel Planning Services applies to your trip.
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After the call, we’ll email your trip summary, travel planning fee, payment link and when you can expect your first proposal. Once the planning fee is paid, our mother and daughter team begins personalized research for your trip.
We Gather the Essentials
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Including hotel and room requests, dietary needs and any mobility or accessibility considerations.
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Including where to go, the order and length of each stay and how to travel between destinations.
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We draw on our own travels, hotel relationships and trusted local partners as we develop your proposal.
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Set up at the beginning and updated as your plans come together, giving you easy access to your trip information from your phone.
Your Trip Comes Together
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With our recommendations and current pricing, giving you a clear picture of each day and the trip as a whole.
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Based on our knowledge of each property’s quality, service, location, style and amenities and the room arrangements that will suit everyone traveling.
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Selected for your interests, with a thoughtful balance of planned activities and time to explore, relax and enjoy where you are.
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With recommendations for private transfers, trains, ferries and rental cars, along with airports, routes, connection times and flights that work well with your itinerary. Airfare Ticketing may be added separately.
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With time to review our recommendations, ask questions, choose your favorites and share feedback before booking. We refine the plan together, offering honest guidance until every detail is exactly as you want it.
We Handle All the Details
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Once you approve your plans, we book and confirm your hotels, transportation, guides, private tours, activities and experiences.
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Including breakfast, hotel credits, welcome amenities and upgrades.
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We manage deposits, payment schedules, confirmations and booking deadlines for the arrangements we make, and share the supplier terms that apply.
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Additional reservations, spa appointments and personal requests are available through our Concierge Service.
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With hotels and our local partners, including room and bedding requests, dietary needs, birthdays, anniversaries and other details that may make your stay more comfortable or personal.
Travel Well. Travel Confident.
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By email or a call, whenever a conversation would be helpful.
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We’ll help you understand your insurance options, provide a quote and arrange coverage. We’ll also share passport, visa and entry requirements. Each traveler is responsible for obtaining the required documents and ensuring they’re valid.
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Information on weather, packing, currency, electrical outlets and gratuities.
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With confirmations, addresses, meeting points, pickup times and direct contacts for your scheduled drivers, guides and local partners.
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To review your hotels, transportation, guides, activities, meeting points and support contacts and answer any remaining questions.
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Through our trusted local partners, with a local contact number for real time help with questions, last minute changes, delayed pickups and emergencies involving the arrangements we’ve made.
“They were very receptive to our requests, needs and desires, and worked with us to plan a fabulous trip we will always remember!”
-Charlotte K.
Family Trip to Italy, Switzerland and the NetherlandsAdditional Planning Services
Let us take care of a few more details! Each add-on can be added to either planning option you choose. We’ll talk through what your trip needs and explain any additional costs before we begin.
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Concierge Service
$250 per trip
Every trip includes restaurant recommendations and up to five restaurant reservations. Concierge Service adds unlimited additional restaurant reservations, spa appointments and help with personal requests such as flowers, a birthday cake or salon appointments.
We manage the requests, follow up on confirmations and add the confirmed arrangements to your Travel Portal. Purchases and services are charged separately, and all arrangements are subject to availability.
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Airfare Ticketing
$150 per traveler, per round trip ticket
If you’d like us to handle your airfare, we’ll research current schedules and fares, recommend flights that work well with your itinerary, book and issue your tickets and coordinate the flight details with the rest of your trip.
We’re unable to book flights using points or miles. Airfare, fare differences, airline penalties and any change or rebooking costs are separate.
Travel Planning for Groups
Group Travel Planning is for trips with three or more travelers when different individuals, couples or families will pay separately.
Understanding Group Planning Costs
Your group begins with the Signature Travel Planning option that fits the trip, starting at $750 or $950.
That starting cost covers the first person, couple or family paying together.
Each additional person, couple or family paying separately adds $150 to the total travel planning fee.
For example, three friends paying separately with the planning option starting at $750 would have a total planning cost starting at $1,050.
What Group Planning Includes
We create one shared itinerary and coordinate each traveler’s information, room arrangements, arrival and departure times, transportation, payments and confirmations.
Your group receives everything included in our Signature Travel Planning Services, including up to three rounds of revisions, a final predeparture review and 24/7 in destination support.
We’ll confirm the complete cost before research begins. Airfare Ticketing and our Concierge Service may be added separately.
A General Guide to Travel Costs
How Travel Costs Can Come Together
Every trip is different, but understanding how hotels, experiences and transportation contribute to the overall cost is a helpful place to begin. Here's an illustrative example for two travelers sharing one room.
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The figures below represent the combined daily costs for two travelers—not the cost per person.
One hotel room — approximately $500 to $700 per night
Experiences and activities for two travelers — approximately $500 to $1,200 per day
Transportation and local logistics — approximately $100 to $350 per day
Taxes, service charges and gratuities — allow approximately 10 to 15 percent when not already included
Before the additional allowance, these arrangements total approximately $1,100 to $2,250 per day. After allowing for taxes, service charges, gratuities and higher-cost days, a helpful working range would be approximately $1,200 to $2,600 per day.
For a trip of about 10 days, this hypothetical example would total approximately $12,000 to $26,000.
For more than two travelers, hotel costs will depend on the number of rooms needed. Experiences often increase with the number of participants, and transportation may cost more when a larger vehicle is required.
This example does not include the cost of planning, optional Concierge Service, airfare, travel insurance, meals or personal spending.
The cost of your trip may be higher or lower depending on your destination, travel dates, hotel and room choices, availability and the experiences you select.
FAQS
A Few Helpful Details
Every trip comes with a few practical questions. Here are answers to the ones we hear most often, so you’ll know what to expect before we begin. We’re always happy to talk through anything else during your complimentary planning call.
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Yes. We plan trips around the world for couples, families and groups. We draw on our own travels, 12 years of planning experience, hotel relationships and trusted local partners to recommend the places and arrangements that fit your trip. If we don’t believe we’re the right fit for a particular request, we’ll always let you know.
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Not at all. You may come to us with a particular destination, a few ideas or simply a sense of what you hope to experience. During your complimentary Planning Call, we’ll learn about your interests, priorities, dates and budget and offer our initial guidance.
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You don’t need to decide before we talk. We’ll consider the length of your trip, number of destinations and travelers, room arrangements, transportation and overall coordination required. Both options include the same thoughtful planning and support. We’ll recommend the appropriate option and confirm the complete cost before research begins.
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A shorter trip may sometimes require more involved planning because of multiple transportation connections, different arrival or departure schedules, several rooms or other logistical needs.
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If we decide to move forward together, we’ll send the recommended planning option, complete cost of planning, Client Agreement and instructions for getting started. Once we receive your signed agreement and payment, we’ll gather your traveler information, set up your Travel Portal app and let you know when to expect your first proposal.
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The cost of planning is due after your complimentary Planning Call and before research begins.
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We recommend reaching out as soon as your dates begin to take shape, especially for holidays, school breaks and popular destinations. If you’re traveling within six weeks, please contact us anyway. We’ll let you know whether we have enough time to plan your trip well and whether Expedited Planning applies. We may have more flexibility for hotel only arrangements.
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Your first proposal generally takes 10 to 30 business days, depending on the destination, season and complexity of your trip. Before research begins, we’ll let you know when you can expect to receive yours.
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We count the days covered by your itinerary, including your arrival and departure days. Each city, island or other place where you stay overnight generally counts as one destination. For example, Rome and Florence would count as two destinations. A brief airport connection without an overnight stay would not. We’ll confirm how your particular itinerary is counted before planning begins.
Planning for Shorter Timelines
Expedited Planning
Additional cost starts at $950
For planning that begins within six weeks of departure.
The exact cost reflects your travel dates, season, destination, trip complexity and the time available to make arrangements. We’ll review your plans and let you know whether we have enough time to plan your trip well. If we don’t believe the timing is right, we’ll be honest with you.
We may have more flexibility for hotel only arrangements. We’ll confirm the complete cost before planning begins.
A Note About Changes & Cancellations
We understand that plans can change. If additional work is needed, we’ll explain what’s involved and confirm the cost with you before we begin.
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Your feedback is an important part of the planning process. Your cost of planning includes up to three rounds of revisions before booking, giving us time to adjust the recommendations and make sure the itinerary is just the way you want it. Additional rounds of revisions are available for $100 each.
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Changes to confirmed arrangements that require additional planning or coordination begin at $100. This may include changing your travel dates, destinations, hotels, transportation or other confirmed plans.
The final cost will reflect the amount of work involved, and we’ll confirm it with you before making the changes. Any price increases, change charges or cancellation penalties from travel providers are separate.
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The original cost of planning is nonrefundable because it covers the research and planning already completed for your trip.
If you cancel, an additional charge equal to your original cost of planning will apply for the time required to cancel and close out your arrangements. Any cancellation charges from hotels, airlines, guides or other travel providers are separate.
Our Packing Made Perfect Guide
